Cancellation & refund policy

Effective date: 28 September 2026
Applicable admissions cycle: 2027 admissions
Last updated: 28 September 2026

This Refund Policy applies to payments made to Regional College of Management Bangalore (“RCMB”), through RCMB’s authorised online or offline payment channels.

1. Regulatory priority

Your fee refund will be issued in accordance with the AICTE refund guidelines applicable to your programme and academic session, including any subsequent amendments or notifications. Any other binding legal or regulatory requirement will continue to apply.

If such a direction gives a student a greater refund or a faster remedy than this policy, that direction prevails. RCMB will update the published schedule when a new binding direction applies. The formally notified last date of admission for each programme and session must be published with the fee schedule.

2. Application fee

The online application fee (currently displayed on RCMB’s website as ₹950) covers application processing and is non-refundable once a valid application has been submitted, except where:

• the same application fee was paid more than once;
• the transaction failed but RCMB received the amount;
• RCMB cannot process the application for a reason attributable solely to RCMB; or
• a refund is required by applicable law or a binding direction.

Submitting an application and paying the application fee do not guarantee admission.

3. Programme-fee refund on withdrawal

If you withdraw from your programme, your refund eligibility, amount, permitted deductions and applicable deadlines will be determined under the AICTE guidelines for your programme and academic session. RCMB does not prescribe a separate percentage-based refund schedule in this policy.

Please refer to the applicable AICTE notifications and academic calendar for admission-withdrawal deadlines.

No clause in an offer letter, undertaking, or receipt will reduce a mandatory refund entitlement under applicable law or a binding regulatory direction.

4. Amounts covered and exclusions

The amount eligible for refund will be calculated according to the applicable regulatory definition and RCMB’s published fee breakup. Unless a binding rule states otherwise:

• refundable caution/security deposits will be returned after adjustment of documented dues or damage;
• services already specifically delivered may be adjusted only where lawful and transparently disclosed;
• amounts paid directly to a university, examination body, certification provider, insurer, bank, visa authority, travel provider, or another third party are subject to that party’s rules unless RCMB is legally responsible for the refund;
• loan interest, lender charges, foreign-exchange losses, and bank/payment-provider charges are not retained by RCMB and are governed by the relevant provider; and
• scholarships or concessions may be recalculated in accordance with the written scholarship terms, but never so as to defeat a mandatory regulatory refund.

RCMB will provide a written calculation of material deductions on request.

5. Duplicate, excess, and failed transactions

If a payer is debited more than once for the same obligation, pays an excess amount, or is debited for a transaction that the RCMB system records as failed, the payer should submit the payment reference, bank statement or debit proof, applicant ID, payer name, and contact details.

After verification and reconciliation with the payment provider, RCMB will initiate the refund of any amount actually received in error. Payment providers and banks may require additional time to credit the amount. Chargebacks should not be initiated for a valid payment while a refund request is under active review, unless the payer’s legal rights require otherwise.

6. Hostel, transport, global exposure, and optional services

Hostel, mess, transport, uniforms, kits, certification, international/global-exposure, travel, visa, insurance, event, and other optional-service charges will be assessed under the applicable AICTE guidelines and any other binding rules, together with the disclosed service terms where those terms are permitted.

Their refund will depend on the applicable written service terms, the cancellation date, services already used, and non-recoverable third-party commitments. RCMB must disclose the relevant schedule before accepting payment. Refundable security deposits remain subject to documented dues or damage.

If RCMB cancels an optional service and does not provide a reasonable equivalent accepted by the student, RCMB will refund the amount received for the undelivered component, subject to applicable law and third-party recovery terms.

7. How to request a refund

To request a refund for your 2027 admission, you must email [email protected] with:

• applicant/student name and ID;
• programme and academic session;
• registered phone number and email address;
• payment date, amount, receipt number, and transaction reference;
• reason for the request and effective withdrawal date;
• cancellation/withdrawal form, if prescribed;
• proof of payment; and
• bank details and proof showing the account holder’s name, preferably for the original payer.

The effective withdrawal date is the date on which a complete written request is first received through the designated channel. RCMB must not delay recording that date merely because supporting documents are subsequently verified.

8. Refund method and timeline

Approved refunds will ordinarily be returned to the original payment method or original payer’s verified bank account. A different account may be used only after satisfactory verification and written authorisation.

RCMB will process your eligible refund within the timeline prescribed by the applicable AICTE guidelines, subject to any other binding legal or regulatory requirement.

If fees were paid through an education loan, the refund may be remitted to the lending institution as required by the loan arrangement.

9. Cancellation by RCMB

If RCMB cancels a programme before commencement and does not offer a reasonable alternative accepted by the student, RCMB will refund the programme fees received for the cancelled programme. RCMB is not responsible for independent expenses such as travel, accommodation outside RCMB, loan interest, or lost income except where liability cannot lawfully be excluded.

If admission is cancelled because the applicant fails eligibility or document verification, submitted false or forged information, or materially breaches admission conditions, the refund will be determined under applicable law, regulatory directions, and the stage/date of cancellation. This clause does not authorise forfeiture contrary to a binding refund rule.

10. Original documents

RCMB will not retain original academic or personal documents to compel payment or prevent withdrawal. Return of documents will be handled in accordance with applicable law and regulatory directions and will not be made conditional on surrendering a lawful refund claim.

11. Grievance escalation

For questions or delayed refunds, contact:

RCMB — Refund enquiries
Email: [email protected]
Address: Plot No. 34/4 and 34/5, Mudugurki, Devanahalli, Bengaluru, Karnataka 562110, India

For an unresolved request, email [email protected] with your earlier correspondence and ask for escalation. Students may also use applicable university, AICTE, UGC, ombudsperson, consumer, or statutory grievance mechanisms. Nothing in this policy restricts a remedy available under law.